Notarizing Canadian Documents in China


Head Office: 1788 Square

Rm 975, 9/F, No. 1788 West Nanjing Road, Jing’an District, Shanghai

09:30 - 17:00

Monday to Friday

Business Documents

Our notary public officers are legally authorized by the Canadian government to administer oaths, witness the signing of documents, and deter fraud by verifying the identity of a person who signs a document. During the identity verification process, the information common required is as follows:

For Individuals:

  1. full name
  2. business address and business telephone number (if applicable)
  3. home address and home telephone number
  4. occupation(s)
  5. Passport copy

For Businesses or Organizations

  1. full name
  2. business address and business telephone number
  3. incorporation number or business ID number and the place of issue of its incorporation or business ID number
  4. general description of the type of business or activity undertaken
  5. name, position and contact information of individual(s) authorized to give instructions with respect to the matter for which lawyer is retained
  6. Copy of Certificate of Incorporation or Business License

Proof of Identity

What is considered an “acceptable” form of identification when seeking the services of a notary public?


Accepted forms of identification for having notarial services performed include the following:

Every signer must show valid (not expired) photo identification. All identification must contain a photo, a physical description, a signature and a serial number. Most Canadian Government bureaus and banks recognize the following types of identification if issued within the last 5 years:

Canadian, Chinese or any valid Passport

Birth Certificates (with a Photo)

Chinese Identity Card

Marriage Certificates

Checking and verifying the signer’s identify is critical step in performing a notarial service. Some people may view it as a nuisance, but it’s performed to safeguard against fraud. So the next time you need a document notarized, remember to bring one of the accepted forms of identification mentioned above.